The vendor file, complete before day one.
Everything a management company needs to onboard BCQ Landscaping as a vendor, assembled in one packet: certificate of insurance naming the association, W-9, Florida registration, references and a written 30-day transition plan. Request it below and it is emailed within one business day.
Six documents, no chasing.
Vendor onboarding stalls on missing paperwork, not on the landscaping. The packet is built to clear a management company's vendor checklist in one pass.
Certificate of insurance naming the association
General liability, workers' compensation and commercial auto on one certificate, with the association or management company as certificate holder. Additional-insured endorsements and a waiver of subrogation are added when your contract requires them. Renewals are sent before expiration.
W-9 and Florida registration
A signed W-9 for Blue Collar Q LLC and the Florida Division of Corporations registration, L21000381838, so accounts payable can set the vendor up without a follow-up email.
References from named accounts
Board and manager contacts at the association accounts published on this site, provided on request for your bid packet or vendor review.
A written 30-day transition plan
Dated and shared with your manager before day one: the walk and condition photos, the catch-up week, the zone-by-zone irrigation audit, and the day-30 baseline report to the board.
The scope and service calendar
The itemized scope with visit counts and frequencies, and the calendar of trim, mulch and seasonal work for the year, in a format that drops into the board packet.
Billing and contact sheet
How invoices are titled and where they route, the owner's direct line for the manager, and the response commitments for routine and urgent requests written out.
Documented, dated, shared before we start.
Walk and document
Every common area walked with your manager, existing conditions photographed, scope mapped zone by zone.
Catch-up week
Week one is a recovery pass: catch-up cut, edging, detail, and the deferred work the last vendor left.
Systems audit
Week two, irrigation audited zone by zone; tree, turf and drainage issues flagged with photos and pricing, informational only.
Baseline report
At day 30 the board receives the condition inherited, work completed, and the twelve-month plan ahead.
One form, emailed within one business day.
Tell us which association the certificate should name and any vendor form your company needs completed. If you are already comparing bids, the packet goes out with the proposal.
- No property address needed, portfolios welcome
- Bid packets: send the RFP through /rfp and the packet rides along
- Existing clients: renewals are sent before the certificate expires